Resources

Use this tracking tool to document distances traveled from January through June 2026 and create a Workday receipt for accurate financial restitution according to then-current per-mile rates.

Use this tracking tool to document distances traveled from July through December 2026 and create a Workday receipt for accurate financial restitution according to current per-mile rates.

Avoid delays that may be experienced with mail through ACH payments direct to your checking account. Payment Terms are generally 30 to 45 days.

Employees can apply for the American Express Corporate Card to facilitate business travel or when other forms of payment (Purchase Orders, Pcard, or Supplier Invoice Request) are not practical or accepted.

AMEX corporate card transactions are integrated into Workday daily. Learn how to request reimbursement for business expenses and close non-reimbursable charges. Accounts Payable strongly recommends you log into Workday once a week to review your credit card transactions.

This policy should be reviewed and understood prior to incurring any University business expenses, particularly if considering using personal funds to pay for a purchase and then seek reimbursement. Those being reimbursed should neither gain nor lose financially.

The buying and paying guide provides comprehensive guidance on procurement and payment methods, financial approval thresholds, spend categories, preferred suppliers, and more.

Step-by-step instructions for Candex payment requesters, covering scope, payment initiation steps, and information for payees

Receive one-time payments from the University of Rochester quickly and securely through Candex. Learn to register for an account and track and receive payments.

Find comprehensive guidance on travel-based cash advance requests, which must be submitted at least two weeks prior to departure.