Resources

Use this tracking tool to document distances traveled from January through June 2026 and create a Workday receipt for accurate financial restitution according to then-current per-mile rates.

Use this tracking tool to document distances traveled from July through December 2026 and create a Workday receipt for accurate financial restitution according to current per-mile rates.

Avoid delays that may be experienced with mail through ACH payments direct to your checking account. Payment Terms are generally 30 to 45 days.

Request an exception to justify the use of a foreign flag air carrier for travel charged to a federally sponsored project. Travelers are required by the "Fly America Act" to use United States flag air carrier service for all air travel and cargo transportation services funded by the U.S. government, unless it meets one or more of the exception criteria.

Review guidance from the Department of the Treasury, Internal Revenue Service and access the W-9 form.

Facilitate a one-time, discretionary payment as a gesture of goodwill or appreciation for an individual’s voluntary contribution to a University-sponsored activity. Honoraria

Use this form to request to stop payment on a disbursement that has already been submitted in Workday.

Use this form to request that student (graduate and undergraduate) and other non-employee travel booked through one of the University's travel agents be charged to the University's account. This form is typically filled out by the requesting department.

Newly announced tariffs, international conflicts, natural disasters, and market turbulence can prompt an increase in supplier requests for price adjustments. Do not accept any price increases without proper justification. Learn how to respond.

Share this documentation with international payees, who should return their signed certification form to the appropriate URochester contact.