Food truck event request form
Approval is required from the University Sanitarian’s office for all events utilizing a food truck to serve food. Please fill out the form below and deliver your processing fee to the Sanitarian’s office at least 14 work days prior to your event.
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Instructions
This form will need to be filled out and sent to the Sanitarian’s Office at least 14 work days prior to an event where a truck will be brought in to serve food for your event.
The approval processing fee is $30.00. The fee is $50.00 for using a vendor not on the pre-approved food truck vendor list. There is a $10 late fee if application is submitted less than 10 days prior to the event.
If you have any questions regarding the process or filling out this form, please call the Environmental Health and Safety office at 275-3241 or email at questions@safety.rochester.edu
Additional information
Your food truck vendor(s) should be on the approved food truck vendor list. These vendors have met the University Sanitarian’s Office specific policies, requirements, and guidelines to serve food at the University.
- Approval is required from the University Sanitarian’s Office for your event at least 14 days prior and there is a processing fee of $30 and an additional $10 if submitted late.
- Only department funded or student group funded events are eligible to utilize food trucks.
- A pre-arranged cost agreement with the truck vendor is required and should be paid by the Department or Student Group. No money should be exchanged between the vendor and customers.
- To sell food to the public, the food truck must be part of a larger community wide event such as Yellow Jacket Day or Dandelion Day.
Exceptions
Should there be a need to select a food truck vendor not on the Approved Food Truck List, please include the name of the food truck vendor and the specific reasons for this exception on the form. A higher processing fee ($50) is required. Only for very specific religious or ethnic reasons will a vendor be allowed that is not on the pre-approved list. Submitting this application is not a guarantee of approval of your event or of the food truck vendor.
Additional Requirements
The Medical Center, River Campus, Eastman School and other University locations each have specific policies, guidelines and requirements for the use of food trucks, including designated parking locations and number of people in attendance. Please refer to each location’s policies before filling out the approval form.
Failure to pay
Failure to pay for the approval and/or failure to acquire the permit itself, will disqualify that department or organization from being allowed to have the Food Truck Vendor on site until the approval fee is paid for and official approval is obtained by that department or organization.
University Sanitarian, Environmental Health & Safety
685 Mt Hope Ave, RC Box 278878
Phone: 275-3241
Fax: 274-0001
Submitting this form does not automatically mean that you may proceed with your event. You must receive permission from the Sanitarian’s Office.
Related offices and departments
Related resources
University approved caterers and food trucks
Caterers and food truck vendors must meet specific requirements in order to serve food on University property. The Sanitarian's Office has created a list of pre-approved caterers and food truck vendors that they have deemed to meet the University's strict standards. In addition, information regarding catered events, potential fees, and required forms are also included.
How-to
Food event guide
Requirements for various University, department, or student group events where food is served including department events, catered events, temporary or baked goods events, events serving pizza, and events serving alcohol.
How-to
Temporary food / baked goods event request form
Approval is required from the University Sanitarian's office for all events serving food or baked goods to the University or general public. Please fill out the form below and deliver your processing fee to the Sanitarian's office at least 14 work days prior to your event. More information regarding catered events can be found on the University approved caterer's and food trucks resource.If using Dining Services as the food vendor and if they are serving the food, it is not necessary to fill out this form.
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