EMPLOYEE incident reporting system
For University employees and supervisors to report work related injuries and illnesses or near-miss incidents/hazards, and to request ergonomic assessment of computer workstations
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Environmental Health & Safety
MAIN OFFICE
Box 278878
Hours of Operation
M-F 8 a.m. - 4:30 p.m.
What we do
Environmental Health and Safety (EH&S) provides safety, compliance and advisory services while managing risks, advocating safe work practices, and providing quality educational programs to ensure compliance with University and regulatory standards.
Topics on this page:
What can we help you find?
Injury and illness event reporting systems
Please use the correct system to submit your report.
Medical Center PATIENT & VISITOR incident reporting system
For all medical center patients and visitors to report injury or illness incidents, near-miss incidents, and misadministrations.
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STUDENTS and NON-EMPLOYEES incident reporting form
For persons without access to the University or Medical Center injury reporting systems, please use this form to report an injury, illness, or near-miss event.
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Laboratory safety
Don’t see what you need? Search all lab safety resources.
Introduction to laboratory safety
Quick links to CampusOptics and IBC meeting schedules. The list of Environmental Health & Safety (EH&S) specialists/inspectors by assigned department. The role of the laboratory principal investigator (PI) with links to helpful resources for lab registration, inspections and safety training.
How-to
Institutional biosafety committee (IBC)
Introduction to the role of IBC. Description of research requiring IBC approval and description of process for getting approval. Links to laboratory and research registration forms. IBC meeting schedule.
How-to
Common tasks in CampusOptics
CampusOptics is a chemical management software package designed for the academic environment. This page includes information on using CampusOptics to manage chemical inventories, complete annual chemical inventory reconciliation, manage chemical waste, manage laboratory inspections, and other common tasks.
How-to
Fire safety
Basic fire safety
Description of responsibilities, available training, safety guidelines, building occupancy limits, and links to helpful resources related to fire safety. Guidelines include information on fire drills, fire extinguishers, and fight or flight buildings.
How-to
General fire alarm and evacuation procedures
Review important safety information, applicable to all University of Rochester locations.
Policy or guideline
Preventing lithium-ion battery fires
Safety recommendations for the safe use and disposal of lithium-ion batteries and policies regarding e-bikes and e-scooters.
How-to
Food safety
Food event guide
Requirements for various University, department, or student group events where food is served including department events, catered events, temporary or baked goods events, events serving pizza, and events serving alcohol.
How-to
Approved caterer waiver form
Caterers and food truck vendors must meet specific requirements in order to serve food on University property. If you require a caterer that is not on the pre-approved caterers list, you must submit this form to the University Sanitarian's Office at least 30 days prior to your event. Submitting the application is not a guarantee that your caterer will be approved.
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University approved caterers and food trucks
Caterers and food truck vendors must meet specific requirements in order to serve food on University property. The Sanitarian's Office has created a list of pre-approved caterers and food truck vendors that they have deemed to meet the University's strict standards. In addition, information regarding catered events, potential fees, and required forms are also included.
How-to
Other popular resources
Finding Environmental Health & Safety policies
Policies related to Environmental Health & Safety are often found by searching the official University policies page. Some policies in the process of being transitioned into the proper accessible format are temporarily found on our policy box Hub. A "policy" may also be a guideline or procedure and not an official University policy, in which case it will be available on the A&F site resource listing pages.
How-to
Radiation safety
The Radiation Safety Unit provides a safe radiological environment through training, surveys and inspections, radioactive material procurement approvals, radiation exposure monitoring, shielding assessments, radiation detection equipment calibration, radioactive waste disposal, and radiation equipment testing.
How-to
Pest control assistance
Information on prevention and minimization of pest problems, how to determine the urgency of the issue, how to report a pest issue, and specific information on bed bugs.
How-to
Frequently asked questions
Health and safety issues can be directed to the Environmental Health & Safety (EH&S) office. The particular concern will then be directed to the appropriate unit for resolution. EH&S has developed policies and plans for many of the hazards present at the University. These hazards should not pose a hazard to you. However, EH&S should be contacted to check your work location as a precaution.
If requested, EH&S will assist supervisors in evaluating the hazards involved in a job, determining the appropriate PPE necessary, and/or completing the Hazard Assessment Form. For assistance, contact EH&S.
CampusOptics is a chemical management software package designed for the academic environment. Staff, students and Principal Investigators at the University of Rochester use CampusOptics to:
- Manage chemical inventories
- Complete annual chemical inventory reconciliation
- Manage chemical waste
- Manage laboratory inspections
- Obtain Safety Data Sheets (SDS)
CampusOptics is also used to assist the University community in managing laboratory risks and to provide real-time data in the event of an emergency.
For more information about the program and Common tasks in CampusOptics.
If you do not have access to the correct rooms in CampusOptics, please fill out the New User Registration Form and enter the building and room number you would like access to. Your Principal Investigator (PIs) and/or Lab Supervisor will then assign you to the appropriate spaces.
MyPath
The majority of our training is now offered through MyPath.
Office Hours
Environmental Health and Safety’s Laboratory Safety Unit hosts “office-hours” through Zoom on Mondays at 11 a.m. and Wednesdays at 3 p.m. to answer any questions you may have about CampusOptics.
These office hours will cover:
- Navigating CampusOptics
- Managing chemical inventory
- Disposing of hazardous waste
- Locating Safety Data Sheets
- Completing Reconciliation
- Adding members to your labs
- Any other questions or concerns you have!
Other safety training
Other safety training offered by our department is scheduled through the specific departments and supervisors as needed. Contact our main office with any questions.
Contacts
Connect with one of our teams for assistance managing risks, assessing environments, advocating safe work practices, providing quality educational programs, and ensuring compliance with University and regulatory standards.