Reporting injury, illness, and near miss events

Employees and supervisors are the first line of defense to correct any potential issues or enact any procedures that will help ensure a safe environment.

We encourage you to complete this within 48 hours

Yes. This system is designed to record and track all incidents and near misses here at the
University. It is used for University of Rochester employees, temporary employees/contractors, visiting professors, and UR students. There are separate links depending upon your affiliation.

1. Employee completes and submits incident form.
2. The supervisor reviews the incident and initiates a review/investigation to help reduce the chance of similar incidents from happening to someone else.
3. Environmental Health and Safety reviews and assists the supervisor with the
   investigation.
4. Corrective actions or changes are implemented if needed.

You will receive an email with a direct link to the Supervisor Investigation page and links the EHS website providing detailed instructions and how-to videos.

 No. Each page must be saved by clicking save in the top left corner.

Yes. Supervisors are allowed to add their own comments and surrounding details to the incident report after it is filed. The original incident report submitted by the employee, will be retained as a permanent record and unable to be changed.

Note: You CANNOT cut and paste external documents into the application. You must type directly into the application and use the look up tables and the trees to select your field choices.

Yes. When you click the action button at the top next to the save button, there is a “Print Form” button that will generate a print friendly copy of the whole report.

Yes. Supervisors can see all events that are assigned to them. Employees will only be able to view the report that they filed.

It is possible to have the Supervisor or department designated safety person fill out the
incident form. Simply fill it out using the employee’s information and the report will go
to the injured employee’s direct Supervisor, not the individual submitting it.

Incident reports are maintained electronically in the system. The supervisor of record automatically receives notification of all incidents reported and can print a copy of the report for someone else in the department upon request.

The Occupational Safety and Health Administration (OSHA) requires employers to report all work-related fatalities within 8 hours and all in-patient hospitalizations, amputations, and loss of an eye within 24 hours of finding out about the incident. These types of injuries are categorized as “severe“.

According to OSHA the updated reporting requirements are not simply paperwork but have a life-saving purpose: they will enable employers and workers to prevent future injuries by identifying and eliminating the most serious workplace hazards.

University managers and supervisors must notify Public Safety immediately after discovery and ensuring the injured party is cared for when an employee experiences an injury defined by OSHA as severe. Initial notification shall be done in person or by telephone by calling Public Safety at 275-3333. It is not acceptable to leave a voice mail, page or email.

The person notifying Public Safety must provide information about the injury, including but not limited to:

• Location of the work-related incident (e.g. specific campus, building, room, etc.)
• Time of the work-related incident
• Type of reportable event (i.e., fatality, in-patient hospitalization, amputation (part of body) or loss of an eye)
• Number of employees who suffered the event
• Names of the employee who suffered the event
• Contact person and his or her phone number
• Brief description of the work-related incident

Upon learning of the incident, Public Safety will immediately report the incident to EHS, providing the information received. EHS will make the necessary notification to OSHA.