Resources

Facilitate a one-time, discretionary payment as a gesture of goodwill or appreciation for an individual’s voluntary contribution to a University-sponsored activity. Honoraria

Learn about Graphite Connect, our single, streamlined process for requesting and onboarding suppliers across the University of Rochester and its affiliates. Before initiating a request in Graphite, please confirm a supplier is not already active in Workday or Allscripts.

Review guidance from the Department of the Treasury, Internal Revenue Service and access the W-9 form.

Learn to use Candex to make one-time payments such as honoraria, prizes, awards, and compensation to study participants quickly and easily, while reducing administrative work and ensuring compliance. Replaces supplier invoice request (SIR).

Review the policy on taxable reimbursements for moving and relocation expenses. This policy will adhere to and be in conformity with relevant Internal Revenue Service (IRS) rules/regulations at all times…

Learn the payment methods, processes, and requirements for compensating individuals who participant in University-sponsored research. This guide is intended to supplement the Research Subject Payments Policy.

A searchable list of preferred suppliers organized by commodity category with information about which method to use to order from them and contact information for the assigned commodities manager.

Consult this guide to find self-service support and contact information for help with common procurement issues related to suppliers, requisitions, purchase orders, supplier invoice requests, payments, PCard, and more.

A downloadable reference guide with step-by-step instructions for requesting a new supplier and checking the progress in Graphite Connect, includes screen shots

The University recognizes the need to provide reasonable incentive payments for individuals who participate in research as research subjects. This policy provides guidelines on such payments.