Accounts Payable

accountspayable@finance.rochester.edu

910 Genesee St., Suite 200
Rochester, NY 14611-8958

Box 278958
Rochester, New York 14627-3847

What we do

We are responsible for invoice processing and the disbursement of funds for payments of goods and services, employee travel and business expense reimbursements, awards, honorariums, stipends, and other non-payroll payments to faculty and staff in accordance with university policies and procedures.

Topics on this page:

Creating a supplier invoice from a receipt

Staff who have P2P FAO/Cost Center initiator role can enter their own invoices into Workday or send them to Accounts Payable to enter them. If you prefer to enter your own invoices, please be sure the Supplier does not also send them to Accounts Payable to avoid duplication.

Checking supplier payment status

Learn to look up the status of a payment in Workday for invoices processed via Supplier Invoice Request (SIR) or Purchase Order (P.O.).

Procurement and Accounts Payable troubleshooting contacts

Consult this guide to find self-service support and contact information for help with common procurement issues related to suppliers, requisitions, purchase orders, supplier invoice requests, payments, PCard, and more.

Making payments with Candex

Learn to use Candex to make one-time payments such as honoraria, prizes, awards, and compensation to study participants quickly and easily, while reducing administrative work and ensuring compliance. Replaces supplier invoice request (SIR).

Sprintax quick start guide for international and non-resident payees

Get started with Sprintax, a secure online tax compliance system.

Supplier Invoice Request (SIR) guide

Use an SIR to pay low-dollar invoices from suppliers the University has very little spend with on an annual basis when you cannot pay with Candex or use a Pcard. Read an overview of SIRs and access our complete library of training guides and frequently asked questions (FAQ).

Paying research subjects

Learn the payment methods, processes, and requirements for compensating individuals who participant in University-sponsored research. This guide is intended to supplement the Research Subject Payments Policy.

Honorarium process guide, form, and policy

Facilitate a one-time, discretionary payment as a gesture of goodwill or appreciation for an individual’s voluntary contribution to a University-sponsored activity. Honoraria

Getting reimbursed

Learn how to prepare, approve, and delegate expense reports in Workday, including the policy, requirements, and training opportunities.

Using the Workday mobile app for Expense Management

Learn how to scan receipts, create and submit expense reports, and approve expenses for reimbursement on your phone or tablet using the Workday mobile app.

Business expense and travel reimbursement policy

This policy should be reviewed and understood prior to incurring any University business expenses, particularly if considering using personal funds to pay for a purchase and then seek reimbursement. Those being reimbursed should neither gain nor lose financially.

Policy or guideline

View all financial resources

Travel reimbursement

Learn how to plan, pre-qualify, book, pay for, and register your business travel arrangements and access training materials and policies.

Business expense and travel reimbursement policy

This policy should be reviewed and understood prior to incurring any University business expenses, particularly if considering using personal funds to pay for a purchase and then seek reimbursement. Those being reimbursed should neither gain nor lose financially.

Policy or guideline

American Express Corporate Card information and application

Employees can apply for the American Express Corporate Card to facilitate business travel or when other forms of payment (Purchase Orders, Pcard, or Supplier Invoice Request) are not practical or accepted.

2026 January – June mileage log

Use this tracking tool to document distances traveled from January through June 2026 and create a Workday receipt for accurate financial restitution according to then-current per-mile rates.

Procurement Department

Office of University Audit

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