Emergency management preparation

Active shooter

RUN when an active shooter is in your vicinity:

• If possible, evacuate whether others agree to or not.
  Leave belongings.
  Help others escape if possible.
  Warn others from entering area.
  When safe call Public Safety at 275-3333 or call 911.

HIDE if evacuation is not possible. Find a place to hide:

• Lock and/or blockade the door.
• Silence your cell phone/pager/radio/TV/computer.
• Hide behind solid objects.
• Remain very quiet.

FIGHT as a last resort and only if your life is in danger.

Run, Hide, Fight Video – for active shooter

Medical emergency

• Check victim and determine medical needs.
• Call Public Safety 275-3333.
• Provide care if trained; if not, provide assurance but do not move patient.

Severe weather

Weatherstem: The University has installed a remote weather monitoring station on Towers Athletic Field in the Brian F. Prince Athletic Complex to offer real-time monitoring for severe weather to ensure preparedness at outdoor campus events, camps, and activities. In addition to collecting weather data, the weather station provides real-time lightning detection and tornado warnings through an audible horn — with a half-mile radius of coverage — and visual lights indicating an imminent weather threat.

During a Winter Storm:

• Follow your departmental policy. Check University homepage or email for information.
• Consult the University policy regarding Procedures for Attendance That May Be Affected by Severe Weather Conditions and Other Emergencies

During a Tornado:

• Stay away from windows.
• Stay near inside walls when possible.
• Listen to the latest National Weather Service warnings and or call UR Information Line at 275-6111.
• Check University homepage.

Bomb threat or suspicious package

• Obtain as much information as possible.
• Call Public Safety at 275-3333.
• Give nature and location of threat.
• Notify the available supervisory person in the area.
• Notify NO ONE ELSE unless there is an obvious, immediate danger to personnel.
• If threat is written, handle the written note as little as possible. Preserve the written threat and give it to Public Safety.
• If authorized to evacuate, move 300 feet away from the building.

Fire

When dealing with a fire, use the RACE acronym to remember how to proceed:

• Relocate or rescue anyone in immediate danger.
• Activate the fire alarm. Call Public Safety at 275-3333.
• Confine the fire by closing all doors in the area.
• Extinguish fire if small and if the user is trained, otherwise evacuate.

HAZMAT

Major chemical spills

• Alert people in the area to evacuate.
• Attend to injured or contaminated persons and remove them from exposure.
• Turn off ignition and heat sources if spilled material is flammable.
• Call Public Safety at 275-3333 from a safe area.
• Have knowledgeable person assist emergency personnel.

Radiological spills

• Alert people in the area to evacuate.
• Call Public Safety at 275-3333 from a safe area.
• Attend to the injured or contaminated persons and remove them from spill area. Have potentially contaminated personnel stay in one area until they have been monitored and shown free of contamination. Minimize your movements to prevent spread of contaminations.
• Confine the affected area by closing doors, putting up barriers and/or guarding entrances.
• Have knowledgeable person area assist emergency personnel.

Biological spills (e.g. blood, vomit)

• Only staff with appropriate personal protective equipment should contain spill with absorbent material.
• Place the material into a red bag for disposal.
• Disinfect the surface and/or area.

Shelter–in–place or lock down

Shelter-in-Place Directive: Usual threat is a hazardous condition or weather. Go indoors, close and secure doors and windows. Take cover from flying glass and avoid windows. Requires the occupants to remain in the building and will be used when evacuation may put you at greater risk (For example, tornado warning, active shooter, accident near building/campus involving hazardous materials release). Remain in the building until further direction is received from Public Safety.

• Bring everyone inside—interior room(s) with no or few windows—and take refuge there.
• Close windows and doors.
• Turn off ventilation — fans, air conditioners and heating.
• Wait for an “all safe message,” or you are told to evacuate.

Lock down directive:

Usual threat is an intruder. Restrict access to your location; lock doors and windows and barricade entrances. Hide from view and silence your cell phone/pager/radio/TV/computer. Cover yourself with anything capable of stopping or deflecting a bullet or flying debris. This procedure is implemented to minimize exposure to a criminal situation, such as an active shooter. People must stay where they are and may not exit or enter a classroom, residence hall, office space, or the building. If people are in a hallway, they must go into the nearest room.

• Remain calm and immediately cease all activity.
• Lock and/or barricade the room and remain inside until advised that it is safe to leave.
• Stay away from doors and windows.
• If possible, cover any windows or openings that have a direct line of sight into a hallway.
• Shut the blinds or pull the shades down. Turn off the lights and try to give the impression that the room is empty.
• Do not let unauthorized persons into the building.
• Use furniture or desks as cover.
• Remain quiet and silence cell phones.
• If the fire alarm sounds, stay where you are unless you smell smoke or are advised to leave by emergency services personnel or Public Safety.
• DO NOT respond to anyone at the door until an “all clear” message is received via campus notification system (AlertUR) or if you are certain it is safe to do so (i.e. if police are at the door). Do not enter the hallways unless directed by police to leave your secured area.

Power outage or utility failure

• Notify University Customer Service Center x3-4567 on the type of failure.
• For smell of natural gas or if you hear a load hissing or high pitch noise, immediately evacuate the area. DO NOT use anything that could create a spark.
• In laboratory areas, if possible secure all experiments prior to evacuating. Open windows if it will be beneficial in ventilating the area.
• Do not use candles or other open flames for lighting. Have operable flashlight available.

Data and telephone network failure

• Notify University Help Desk x5-2000 or Medical Center x5-3200 describing the system affected.
• If the campus phone system is down use wireless phones, or in patient care areas the red phone jacks.
• Use alternate communication methods such as email, instant messaging, Twitter, Facebook or SMS text.