If you received an invitation from the University to register as a supplier, view insurance requirements, payment, and other terms here. Supplier qualification is by invitation only.
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Supplier Qualification for the University of Rochester is by invitation only. The University has partnered with Graphite Connect. An invitation will be sent by Graphite to register after receiving an internal request from a University of Rochester department.
If you receive an invitation to register with the University of Rochester, see the requirements below that you will need to comply with.
When submitting for review, please review, sign, and provide the full University of Rochester Supplier Terms and Conditions document. This is a requirement set by the University of Rochester Risk Management Department to ensure that no changes are made to the document with the University of Rochester’s consent.
Supplier must maintain during the term of any P.O. the following insurance coverage in at least the amounts specified in the Supplier Insurance Requirements. In addition, Supplier must provide to the University’s Corporate Purchasing Department a Certificate of Insurance showing such coverage and the requirements set forth after subsection 10(e) below before commencement of work or shipment of goods unless greater coverage amounts are determined to be required by the University’s Corporate Purchasing Department.
Supplier may be asked to sign the University of Rochester Sensitive Data Addendum if they will need or have access to any Protected Information or Sensitive Information in the course of their work with the University of Rochester.
Access to departments is by appointment only. Door-to-Door solicitation and random calls are not permitted anywhere on University of Rochester premises. Use of University of Rochester resources (bulletin boards, telecommunication systems and intramural mail) to solicit individuals or departments is strictly prohibited except where contractual exemption exists. Suppliers are required to comply with all rules and regulations set forth by the University of Rochester while on the premises and to comply with posted access restrictions.
Vendor representatives may not be present in Strong Memorial Hospital unless they have an appointment. All vendor representatives must be credentialed with Green Security LLC if they wish to do business with the hospital.
Suppliers wishing to obtain approved Supplier status at the University of Rochester including University of Rochester Medical Centers (i.e. Strong Memorial Hospital, Highland Hospital inpatient and outpatient facilities on and associated with the SMH medical center campus, including all off-campus ambulatory care facilities and clinics,
including Strong West, UR Central Labs at Noyes, Geneseo and Dansville, Sawgrass Surgical Center, Orthopaedics and Physical Performance Center, off-site offices such as those located at Corporate Woods and Sawgrass, and URMC affiliate hospitals and outpatient clinics associated with St. James Hospital, Jones Memorial Hospital, Noyes Health Hospital, and FF Thompson Hospital) must comply with all University Purchasing and Supply Chain policies and procedures and register with Green Security, LLC by visiting their website (866-750-3373) to complete the credentialing application prior to coming to the Hospital premises. After the credentialing process has been completed with Green, vendor representatives will be issued a Green Security hard badge that clearly displays their name and company affiliation. This badge must be worn at all times while the representative is on the Hospital premises. This includes both the Hospital facilities and off-site facilities such as the Purchasing office locations.
Violations of the above policies will jeopardize current and future business relationships with the University.
The University offers four alternative payment methods that are preferred over Check payments to avoid delays that may be experienced by mail.
Add or update Automated Clearing House (ACH) payment information
Avoid delays that may be experienced with mail through ACH payments direct to your checking account. Payment Terms are generally 30 to 45 days.
J.P. Morgan Single Use Account (SUA) program
For suppliers who choose to participate, the University offers virtual card payments via the SUA platform. The program offers immediate payment terms and reduced manual check processing. Visit their website to learn more.
American Express Buyer Initiated Payments (AMEX BIP)
For suppliers who choose to participate, the University offers this electronic payment method, offering efficiency and savings by reducing paper checks and increasing control over the payment process and terms.
The University and each of its affiliates have their own Accounts Payable departments. Send invoices to the office listed on the Bill-To Address of the Purchase Order you receive.
Payment Terms for suppliers who have completed the Supplier Qualification process are agreed upon at when the contract between the University of Rochester and the Supplier is prepared. Payment Terms for non-qualified suppliers vary, but our most common terms are Net 45.
University of Rochester Accounts Payable
We accept invoices via email or mail, however email is preferred. To ensure prompt payment for emailed invoices, please:
University of Rochester
Accounts Payable
PO Box 278958
Rochester, NY 14627-8958
Highland Hospital Accounts Payable
HH_AcctsPayable@URMC.Rochester.edu
Highland Hospital of Rochester
1000 South Ave
Box #1
Rochester, NY 14620
For Supplier Registration and Qualification information, please contact the Procurement Service Desk.
Visit the Procurement Service Center portal
Email at: Procurement Service Center